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Receptionist CV Example

| By | Reviewed by the CV Genius CPRW Team

You have the typing speed, organisational skills, and personality to make a great receptionist, but do you know how to write a receptionist CV? Use our professional writing tips and free example below as a guide for writing a standout CV for a receptionist role.

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An example of a receptionist CV on a template with a burgundy coloured header for the job applicant's name, followed by burgundy coloured icons to showcase their contact details
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PERSONAL STATEMENT

Customer-focused Receptionist with 5+ years of experience working in the public and private sectors. Adept at efficiently handling challenging clients, demonstrating excellent telephone and customer service skills, as well as presenting quality work. Skilled communicator with the ability to develop strong relationships with clients and set them at ease. Instrumental in maintaining records, handling multi-line phone systems, and database management with 100% accuracy.

EDUCATION

University of Central Lancashire, Preston (2014–2017)
BA (Hons) Business Management, upper second-class honours (2:1)

Relevant Modules: Management Research and Analysis, Managing in the Digital Workplace, Operations and Supply Chain Management, Leadership in Organisations, Strategic Management

Dissertation Topic: Implementation of Effective Sales Strategies

Longbenton Comprehensive School, Lancaster (2006–2013)
A-Levels: Maths (A), French (A), English Literature (A)
GCSEs: 10 A–C including Maths, English, Combined Science, and IT

WORK EXPERIENCE

Salient Accounting & Finance, Basildon
Receptionist, December 2020–Present

  • Handle multi-line phone system, operate telephone switchboard, and manage and update client database with the required information
  • Greet 17+ guests per day at the check-in desk with a friendly smile, provide necessary paperwork, and update system records
  • Organise appointments using a telephone and email appointment scheduling system for a team of 6+ managers
  • Maintain executive managers’ calendars by planning and scheduling conferences and making travel arrangements
  • Implemented a new CRM and reporting system, reducing costs by 30% whilst improving productivity by 25%
  • Manage 120+ phone calls daily with 0 complaints in the last 3 years

HM Estates Limited, Oxford
Receptionist, May 2017–November 2020

  • Warmly greeted people entering the facility by determining their purpose of visit and escorting them to appropriate staff
  • Maintained logbooks, including sign-in logs, front desk expenditures, and received calls
  • Restructured office scheduling and record management system, improving accuracy by 27%
  • Ensured maximum client satisfaction, achieving a 90% customer satisfaction score

KEY SKILLS

  • Expert organisational and time management skills
  • Technically proficient in MS Office (Word, Excel, PowerPoint, and Outlook)
  • Bilingual, fluent in French and English
  • Excellent interpersonal skills
  • Conflict resolution
  • Office supply management
  • Solid typing skills: (75 WPM)
  • Multi-line phone call systems

HOBBIES & INTERESTS

  • Travelling
  • Reading
  • Watching classic films
  • Cooking for friends and family

How to write a receptionist CV

Before you begin writing, make sure you know how to write a CV in a way that best emphasises your strengths.

Talented receptionists are essential to the healthy functioning of any office, so employers can be selective about who they hire as receptionists.

But to be invited in for an interview, you’ll need an appropriately formatted CV that quickly demonstrates your qualifications, experience, and relevant skills.

To help you get started, here are three expert tips for writing an outstanding receptionist CV:

1. Use the receptionist job description’s keywords in your CV

With so much competition for well-paying administrative positions in the UK, you want your CV to show employers that you have all the qualifications they want in a receptionist.

One of the best ways to effectively make your CV is to carefully read and use the job description directly from their advert. Employers often list all the keywords related to the qualities, skills, and experience they’re looking for in a receptionist. So by using these same keywords in your CV, you can demonstrate what a perfect fit you are for the job.

Here’s an example of a receptionist job description from a job advert, with keywords underlined in blue:

Example of a receptionist CV job description with important keywords underlined in blue
Use several of the same keywords from the job advert to enhance your receptionist CV.

All of these phrases give a clear picture of what the employer wants to see on a receptionist applicant’s CV, so your job now is to incorporate them into your work history section.

Here’s how a receptionist applicant tailored their work experience bullet points according to the job description:

An example of a targeted receptionist CV's work experience section with important keywords underlined in yellow
Write 4–6 descriptive bulleted points to supplement your receptionist CV.

This example is effective because the candidate mentions both the technical abillities (like Microsoft Teams System, Outlook) and soft skills (for example, friendly, professional, communication skills) required for the role.

A hiring manager looking at this work experience section will see that the candidate is a good match for the role, with the relevant skills and experience to work well in an office setting.

2. Quantify your receptionist CV with relevant examples

Receptionists handle multiple tasks in an office, so employers will look for evidence that you can successfully complete all of your daily tasks.

So in your CV as a receptionist, highlight significant numbers and achievements that demonstrate the impact you made on your colleagues and clients in previous roles.

Quantifying your CV with descriptive examples will:

  • show employers a clear picture of your abilities
  • provide evidence of the value you bring to a receptionist role
  • give you some potential talking points during an interview

Wondering how or when to quantify your receptionist experience? Here are times when you should use numbers on your receptionist CV:

5 ways to quantify your receptionist CV

  • Describe the size of the organization you worked for: Mentioning the number of employees or departments you supported will give employers insight into your previous responsibilities.
  • List the volume of calls and visitors you handled: Specifying the number of calls or visitors you greeted on a daily or weekly basis demonstrates your multitasking and interpersonal abilities.
  • Mention performance metrics: Were you responsible for maintaining a log of appointments, meetings, or messages? If so, include the number of appointments you scheduled or messages so employers know you can prioritise tasks and work efficiently.
  • Write about any customer service improvements: If you were part of a team that implemented a new system or process that improved customer relations, listing the percentage increase in customer satisfaction shows your contributions to the company’s success.
  • Note the events and meetings you coordinated: If you were responsible for taking meeting minutes or planning office gatherings, showcase your time management abilities by mentioning the number of events or meetings you organised.

Including these quantifiable examples provides concrete evidence of your abilities and achievements that prove you’d be a great receptionist for your target company.

To help you get an even clearer idea, here’s a bulleted list example from a receptionist applicant that highlights all the points we mentioned using bolded numbers:

An example of bolded numbers on a receptionist CV example that quantifies the applicant's previous achievements
Use powerful action verbs to start each of your receptionist CV’s bulleted points.

3. Take advantage of upskilling opportunities

Whether you’re an experienced or new receptionist in the UK, continuously improving your CV skillset will help you stay competitive in the job market.

By taking on more upskilling opportunities and adding them to your CV’s abilities section, you’ll not only improve your current skills, but also demonstrate your commitment to professional development to potential employers.

Here are some ways you can make yourself a valuable candidate:

How to improve your chances of being hired as a receptionist

  1. Focus on technology: Technical skills are highly important for the modern workplace, so stay up-to-date with the latest tools and software used by receptionists. Consider taking online courses on LinkedIn Learning or Coursera or even attending workshops to learn about software such as Microsoft Office, Customer Relationship Management (CRM) systems, and appointment scheduling software.
  2. Understand how to use basic office equipment: Research the types of office equipment that are commonly used in receptionist roles, such as printers, fax machines, and telephone systems. If these office tools are new to you, watch online tutorials and videos that’ll help you learn how to use them.
  3. Develop your communication skills: Communication-focused abilities are critical for success as a receptionist, so consider taking courses or workshops that focus on communication, such as public speaking or business writing.
  4. Show you’re an organised worker: Receptionists are often tasked with managing a busy front desk and handling multiple tasks at once, so mentioning your organisational skills can help you work more efficiently and effectively. Learning and then listing your knowledge of tools like Trello or Google Drive in your CV will help you succeed as a receptionist.
  5. Gain experience in customer service: Providing top-notch customer service is a key aspect of a receptionist’s role. Consider taking free or paid courses or workshops that focus on interacting with others, such as communication and customer service or conflict management and then add them to your CV’s introduction, skills section, or work experience section.

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