Administrative Assistant CV Template (Text Format)
WORK EXPERIENCE
WEARE Pi, Lancaster
Administrative Assistant, Aug 20XX – Present
- Co-ordinate weekly meetings by booking conference rooms, confirming attendance, organising notes, and distributing documentation in advance
- Manage monthly calendars and schedule appointments for 10 members of the B2B marketing team
- Oversee a £150,000 budget to co-ordinate international travel for executives and organise business events for senior management
Wieden × Kennedy, York
Receptionist, Aug 20XX – Aug 20XX
- Assisted 3 senior executives with their daily work schedules, conference meetings, and travel plans
- Planned and executed annual office receptions by researching venues, selecting vendors, and updating guest lists as needed
- Spearheaded the transition from paper receipts to online invoicing and updated payroll database with employee payment information
EDUCATION
- BSc (Hons) Business Administration (2:1), York St John University, 20XX
KEY SKILLS
- Oracle PeopleSoft
- QuickBooks
- Database management
- Attention to detail
- Scheduling
- Invoicing & billing
General assistant CV example
Here’s an additional example of a general assistant CV:
How to write your administrative assistant CV
Administrative assistants support their teams by doing tasks like managing files, planning trips, and serving clients. Although barriers to becoming an administrative assistant are low and administrative assistant skills are highly transferable, you’ll still need a compelling CV to compete with other qualified candidates.
Follow our four tips to learn how to write a CV that lands you more interviews:
1. Do proper research
Understanding the company’s specific skill requirements and work culture is essential to any successful job application.
Before you start writing your CV, read the job description and company website closely to identify:
- the company’s business (e.g., mission statement, business strategy)
- the specific industry knowledge you’ll need
- who your primary supervisor will be
- what team or department you’ll be part of
- what other departments you’ll be working with
- whether the role trends more towards secretary or assistant
- how much you’ll be working with clients and customers
Incorporating the information you’ve learned into your administrative assistant CV shows employers that you’re excited to work for their company specifically.
2. Choose a professional layout
Your administrative assistant CV must be organised and easy to read to show recruiters how you’d handle reporting, diary management, bookkeeping, and other tasks requiring attention to detail.
As you set out to make your CV, remember to:
- use a readable CV font that’s between 10.5 and 12 points
- avoid adding photos or graphics that may not pass applicant tracking systems (ATS)
- use a reverse-chronological format for your work experience (start with your most recent job and work backwards)
- place your education section above your work experience if you’re a fresh graduate
Save time on formatting by filling out a professional CV template that is already laid out and ready to go.
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3. Use hard numbers to highlight your administrative assistant work experience
Your CV’s work experience section is the place to showcase any previous professional achievements that have prepared you for the role’s responsibilities.
Measuring these wins with hard numbers will help you demonstrate the positive impact of previous work and underscore your value as an administrative assistant.
Examples of details you can measure with hard numbers include:
- time or money saved
- people trained or managed
- calendars managed
- money invoiced or billed
- reports generated weekly
- clients or customers helped
- calls answered or emails replied to daily
The best administrative assistants can perform a variety of tasks, even if the tasks aren’t listed in the job description or haven’t been done by the company before. Show future employers you’re multi-talented by ensuring each work experience bullet highlights a different skill.
4. Identify the right administrative assistant skills for your CV
Round out your administrative assistant CV by adding key skills that may not have come through in your other sections to your CV’s skills section. Administrative assistants need both hard skills (those learned through education) and soft skills (personality-based skills that affect how you work).
Essential hard skills for administrative assistants include:
- Microsoft Office suite
- data entry and management
- industry-specific knowledge
- file management
- scanning, copying, and faxing
- invoicing and billing
- office supply stock management
- research skills
- calendar management and software
- diary management
- transcription
- travel planning
- foreign language skills
- onboarding and offboarding
- receiving visitors
- order processing
- bookkeeping
- inventory management
- Salesforce
- computer skills
- IT skills
- Adobe Acrobat
- Photoshop
- HTML
- social media management
- taking meeting minutes
Soft skills that distinguish an average from a stellar administrative assistant include:
- time management skills
- communication (written and verbal) skills
- multitasking skills
- confidentiality
- organisational skills
- active listening skills
- project management
- email and telephone etiquette
- problem-solving skills
- customer service
- ability to remain calm under pressure
- ability to pivot quickly
- ability to anticipate needs
- interpersonal skills
Below is an example of how an administrative assistant CV’s skills section should look:
Administrative assistant job outlook in 2025 — things to know
According to the UK Earnings Explorer provided by the Office for National Statistics (ONS), administrative assistants in the UK earn an average annual salary of £15,910.
You can find information about the gender pay gap for administrative assistants on the ONS’ website.
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