Ensure your CV format is structured to best highlight your unique experience and life situation.

Administrator CV Template (Text Format)

PERSONAL STATEMENT

Seasoned professional with 6+ years of experience in enhancing the efficiency of office operations through administrative support. Ability to improve productivity and performance of senior management by providing secretarial/clerical services. Skilled in planning and delivering special projects within time-critical environments. Known as decisive and direct, yet flexible in providing optimal response to constantly changing assignments.

WORK EXPERIENCE

Office Administrator
Regus, Luton, Apr 2020–Present

  • Supported day-to-day office operations by providing quality administrative support
  • Facilitated the transition of paper-based files and record systems to an electronic records management system, reducing paper costs by 70%
  • Introduced new work practices and improved existing procedures, increasing staff efficiency by 47%
  • Reduced office expenditures by more than £2K by enforcing strict budgetary and cost control
  • Improved interdepartmental communication and coordination by facilitating open dialogue across all organisational levels

Administrative Assistant
123 Ltd., Luton, May 2018–Apr 2020

  • Increased overall productivity of supervisors by providing diary and calendar management expertise
  • Received appreciation from managers for continually delivering unparallel support
  • Consistently maintained excellent service standards by promptly responding to customer inquiries/complaints
  • Created a spreadsheet adopted across all offices in the UK to track expenditures in real time and deliver monthly cost savings of £5.6K

Customer Service Representative
Milton Keynes Office Space, Milton Keynes, Jun 2016–Apr 2018

  • Coordinated a wide range of administrative activities, including scheduling appointments and visits, organising events, planning luncheons and team meetings, and managing contracts
  • Directly interacted with vendors, resorts, caterers, and other providers, negotiating cost-efficient contracts and pricing agreements for services at special events and saving £30K+ annually
  • Saved £8K-10K annually by negotiating sponsorship packages
  • Interacted with all levels of management and external clients, managed incoming phone calls, and prioritised needs

EDUCATION

Bolton College, Bolton
BA (HONS) BUSINESS & MANAGEMENT — upper second-class honours (II.i), Jun 2016

RELEVANT MODULES: Managing Business Finances, Organisational Communication, Event Coordination

ADDITIONAL SKILLS

  • Files & records management
  • Diary management
  • Calendar management
  • Inventory management
  • Budgetary & cost control
  • Management reporting

HOBBIES & INTERESTS

  • Travelling
  • Sketching
  • Taxidermy

How to write your administrator CV

Before you begin writing, make sure you know how to write a CV in a way that best emphasises your strengths.

Administrators help offices run smoothly with professional scheduling, document management, and coordinating skills. So when you apply for an administrative job, you can be sure the candidates you’re competing against have well-organised applications.

To get hired, you’ll have to create a CV that’s not only organised properly but also includes standout content. Here’s how:

1. Emphasise your administrative skills with data and examples

When the recruiter skims through the administrator CVs they receive, they’ll see a lot of the same general administrative skills, including:

 

  • typing
  • customer service
  • phone etiquette
  • email communication
  • spreadsheets
  • Microsoft Office & Google Docs
  • attention to detail
  • multitasking

 

You should also feature the above administrator skills on your CV. But instead of just providing a long list of skills, give examples of how you’ve used them in relevant situations. And include hard numbers — for example, percentages or number of administrative assistants supervised/trained.

Here are examples of poorly written work experience bullet points for an administrator CV. They’re poorly written because they mention skills without adding data or examples:

Skills without examples & data

  • In charge of work practices and procedures
  • Handled office budget

And here are the above bullets rewritten to impress the employer with examples and numbers:

Skills with examples & data

  • Introduced new work practices and improved existing procedures, increasing staff efficiency by 47%
  • Reduced office expenditures by more than £2K by enforcing strict budgetary and cost control

2. Start with a strong personal statement

When the recruiter clicks into your administrator CV, the first part they’ll read after your name is your personal statement. So fill your CV’s personal statement with your most admin-relevant skills, experience, and achievements to get the employer interested in you right away.

Carefully read the job advert and research the company to figure out which of your career details are most likely to grab the recruiter’s attention.

Here’s an example of a personal statement that shows employers the candidate is highly experienced and skilled at administrative work:

An example administrator CV's personal statement written in black, sans-serif text on a white background.
Put your best administrative skills in your personal statement.

3. Include keywords from the job description

Putting keywords from the administrative job advert throughout your CV is important because:

  • many employers use applicant tracking systems (ATS) that decide if your CV is relevant based on how many administrator keywords it has
  • doing so shows the employer that you want the job enough to customise your CV for it

So read the job advert, note the skills-based keywords that you can use based on your experience, and include them in your CV’s:

If you can’t naturally fit every keyword into your CV, that’s okay. Just use the keywords that didn’t fit when you write your cover letter. And when you’re writing your cover letter, consider using a cover letter builder if you’re finding it too hard.


Aaron Case headshot
Written by

Aaron Case

Aaron Case is a CPRW & Senior Staff Writer at CV Genius with 8+ years of experience in writing and career resource spaces. Job seekers around the world and in various stages of their vocational journeys have landed fulfilling work thanks to his thoughtful career advice, which has also been showcased in publications like Forbes, MSN, CareerAddict, Ladders, Best Colleges, Ivy Exec, Capitalism.com, and vidIQ. Aaron has a BS in English & Communications from Liberty University bolstered by a professional credential from UC Berkeley. He’s collected practical experience while following various career paths, and he enjoys sharing the resulting insights with everyone. You can contact him through his LinkedIn profile or on Twitter. Please note, we don’t accept guest posts, and all such requests will be ignored.