Be sure you use the proper cover letter format to make your cover letter readable and professional.
Copy-and-Paste Office Assistant Cover Letter Template (Text Format)
(Your Address)
(Today’s Date)
Jill Li
CV Genius
47 Dundee Road
Glasgow
G99 9ZZ
Dear Ms Li,
I’m writing to express my keen interest in the Office Assistant role at CV Genius. With over six years of experience in providing high-quality administrative support and improving office operations, I’m confident in my ability to contribute effectively to your team.
In my current role as Office Administrator at Regus, I streamlined office workflows by transitioning paper-based records to electronic systems, reducing costs by 70% and increasing staff efficiency by 47%. My expertise in budget management has saved organisations over £2,000 annually, while my attention to detail has ensured seamless diary and calendar management for senior leadership. At 123 Ltd., I developed a real-time expenditure tracking spreadsheet adopted nationwide, delivering consistent monthly cost savings of £5,600.
Your emphasis on advanced MS Office skills and a proactive approach resonates with me. I’m highly proficient in Word, Excel, Outlook, and PowerPoint and adept at managing sensitive information with discretion. My proven ability to multitask under pressure and my commitment to fostering a collaborative team environment make me a strong fit for this position.
I’d be delighted to bring my organisational acumen and results-driven mindset to CV Genius. I look forward to the opportunity to discuss how my skills and experiences align with your needs.
Yours sincerely,
(Your Name)
How to write a cover letter for an office assistant job
Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.
We received this great cover letter for an office assistant role at CV Genius.
The applicant showed enthusiasm for the role, used numbers to back up achievements, and clearly explained their career goals and skills.
Below, I’ll explain the choices they made and why they work so well:
1. Builds a connection with the hiring manager
The cover letter starts with ‘Dear Ms Li’ to address the hiring manager, CV Genius’s operations manager Jill Li, personally.
This small detail shows that the letter was written specifically for this job and wasn’t copied and pasted for every company.
In the first sentence, the applicant clearly mentions the company and the role: ‘I’m writing to express my keen interest in the Office Assistant role at CV Genius’. This makes it clear why they’re writing and shows they’ve researched the job.
Throughout the letter, the applicant talks about things CV Genius cares about, like ‘advanced MS Office skills and a proactive approach’.
By matching their skills to the company’s needs, the applicant builds trust and shows they’ve thought about how they fit into the role.
Using a friendly but professional tone also helps connect with the hiring manager. It’s polite and enthusiastic without sounding too formal or stiff, making it easy to read and engaging.
2. Includes numbers to prove achievements
One of the best ways to stand out in a cover letter is by using numbers to show what you’ve done.
Instead of just saying they’re ‘good at budgeting’ or ‘helped the company save money,’ the applicant includes clear examples like:
- Streamlined office workflows by transitioning paper-based records to electronic systems, reducing costs by 70% and increasing staff efficiency by 47%.
- Saved organisations over £2,000 annually through budget management.
- Delivered consistent monthly cost savings of £5,600 through a real-time expenditure tracking spreadsheet.
These numbers show exactly what the applicant accomplished and how it helped their previous employers.
It’s much more impressive than vague statements like ‘improved efficiency’ or ‘cut costs’. Numbers make it easy for the hiring manager to see the applicant’s value.
Including these achievements also shows that the applicant thinks about results and knows how to measure success, which are important traits for any job.
3. Talks about career goals
The applicant’s career goals are hinted at in the cover letter without taking too much focus away from their current skills.
For example, they write:
I’d be delighted to bring my organisational acumen and results-driven mindset to CV Genius.
This means they’re excited to use their skills to help the company and shows they’re thinking about how they could grow in this role, answering why the candidate wants to work for us.
4. Highlights their hard skills
The letter also does a great job of showing off the applicant’s hard skills, which are specific abilities they’ve learnt and used on the job. Instead of just listing these skills, they connected them to real examples, like:
- Using advanced Microsoft Office tools (Word, Excel, Outlook, PowerPoint) to make work easier and more efficient
- Moving from paper to electronic systems to save time and money
- Managing budgets to save organisations over £2,000 per year
These examples prove that the applicant doesn’t just have these skills — they know how to use them to get real results. For a job like an office assistant, where you need to be detail-oriented and tech-savvy, this is important.
The letter also mentions handling sensitive information and multitasking under pressure, which are valuable traits for the job. By connecting these skills to real examples, the letter avoids sounding too generic and makes a stronger impression.
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