Ensure your CV format is structured to best highlight your unique experience and life situation.
HR Assistant CV Template (Text Format)
PERSONAL STATEMENT
HR Assistant with 6 years of experience supporting HR functions in diverse industries, including insurance, FMCG, and healthcare. Adept at managing recruitment processes, payroll, and employee relations, while ensuring legal compliance. Skilled in using HR software to streamline operations and improve data accuracy, with a strong focus on employee onboarding and training.
WORK EXPERIENCE
HR Assistant | Hiscox Ltd | York
January 20XX – Present
- Manage end-to-end recruitment processes, successfully onboarding over 100 employees, improving onboarding efficiency by 20%
- Utilise HRIS systems to maintain employee records and generate insightful reports, reducing data errors by 15%
- Process payroll for a team of 150+ employees, ensuring timely and accurate payments
- Assist in drafting and reviewing employment contracts, ensuring compliance with employment law
- Coordinate employee training sessions, enhancing overall skill levels and productivity
- Support management in resolving employee grievances, using strong communication and problem-solving skills
HR Assistant | Nestlé UK | York
February 20XX – December 20XX
- Led recruitment efforts for technical roles, filling 50+ positions within target deadlines
- Managed HR databases, ensuring accurate and confidential record-keeping for over 200 employees
- Conducted payroll and benefits administration, improving process efficiency by implementing automation tools
- Worked closely with HR Manager on employee relations and disciplinary procedures
- Coordinated internal communication, enhancing organisational culture and employee engagement
HR Intern | York Teaching Hospital NHS Foundation Trust | York
March 20XX – January 20XX
- Supported the HR team in recruitment activities, including screening candidates and scheduling interviews
- Administered payroll for 100+ NHS staff, maintaining accuracy and confidentiality
- Assisted with the implementation of HR policies and procedures, ensuring compliance with healthcare regulations
EDUCATION
BA (Hons) Human Resource Management (2:1)
University of York | York
Graduated: July 20XX
GCSEs: 9 GCSEs, grades A*–C, including English and Maths
Archbishop Holgate’s School | York
Completed: June 20XX
CERTIFICATIONS
CIPD Level 3 Certificate in Human Resource Practice (Pass with Merit)
Chartered Institute of Personnel and Development (CIPD)
Completed: November 20XX
HOBBIES & INTERESTS
- Learning Languages: Self-taught Arabic (B2 level). Recently completed a two-month immersive language program in Cairo, enhancing both linguistic and cultural understanding
- Volunteering: Active volunteer at a local mental health support service, offering peer support and contributing to community well-being initiatives
- Running: Enthusiastic member of a local running club, participating in weekly runs and community fitness events, fostering teamwork and resilience
How to write an HR Assistant CV
Before you begin writing, make sure you know how to write a CV in a way that best emphasises your strengths.
A well-organised HR assistant CV, should demonstrate your strengths in managing workplace admin and maintaining positive company cultures. Here’s everything you need to know to write a job-winning document.
1. Demonstrate industry expertise in your personal statement
Your personal statement should quickly convey your understanding of human resources fundamentals, such as recruitment, onboarding, payroll, and employee relations.
Specify your years of experience. Then give one or two examples of achievements that have helped you stand out in the field.
If you don’t have previous experience, highlight transferable skills that demonstrate your fit for the role. For example, administration, people management, customer service, and hospitality skills often align with HR jobs.
End your personal statement by explaining why you’re applying for the specific HR assistant position. As HR roles are closely tied to company culture, it’s important to demonstrate shared values or an understanding of how the company operates. You’ll find a great example of a motivation statement in the example below.
Example HR assistant personal statement
Detail-oriented HR Assistant with over 3 years of experience in the healthcare industry. Proven track record in managing employee documentation, coordinating recruitment processes, and ensuring legal compliance. Adept in using HR software, including SAP SuccessFactors and Workday, to streamline onboarding and payroll processes. Motivated to support medical professionals in delivering quality care, I’m eager to contribute my skillset to the Staff Employment team at Bedfordshire Hospitals NHS Trust.
2. Highlight HR-specific contributions in your work experience
HR assistants are often involved in recruitment, employee relations, compliance, and training support, so your work experience section should mention any direct involvement in these areas.
To emphasise your value to the employer, tie those responsibilities to outcomes like improved employee retention or satisfaction.
Measuring these wins with hard numbers will make them easy for the employer to grasp, but only quantify an achievement when your contribution is clear:
❌Oversaw employee relations, improving retention by 15% over a 12-month period
✅Spearheaded an employee engagement initiative, including monthly feedback surveys and tailored development programmes, improving retention by 15% over a 12-month period
Example HR assistant work experience section
HR Assistant | Oakleaf Partnership
March 20XX – Present
- Assisted in coordinating recruitment efforts, including screening 200+ CVs and scheduling interviews, contributing to a 20% reduction in the time-to-hire for key positions
- Maintained accurate employee records in SAP SuccessFactors, ensuring 100% compliance with GDPR and employment law regulations
- Supported onboarding processes by preparing offer letters, contracts, and new-hire documentation, streamlining the process for over 50 new employees per year
3. Include industry-recognised certifications
While there are no general requirements for becoming an HR assistant, the right certifications will help demonstrate your expertise and commitment to the field.
If you have certifications like CIPD (Chartered Institute of Personnel and Development) or specialised HR software training, include them to show your proactive approach to professional development.
Example Certification Section for HR Assistant
CIPD Level 3 Certificate in Human Resource Practice (20XX)
HR Software Proficiency: Workday, SAP SuccessFactors (20XX)
GDPR Awareness Training (20XX)
