Ensure your CV format is structured to best highlight your unique experience and life situation.
Data Entry CV Template (Text Format)
PERSONAL STATEMENT
Detail-oriented Ecommerce Data Entry Specialist with 4 years of experience, including 2 years of specialised expertise in managing and optimising data for ecommerce platforms in Southampton. Proven track record of maintaining a 98% data accuracy rate while enhancing data entry processes, leading to improved operational efficiency and a significant reduction in errors. Adept at utilising advanced Excel functions and managing PIM systems to ensure consistent and accurate product listings across multiple online channels.
WORK EXPERIENCE
Ecommerce Data Entry Specialist
SouthCoast Retail Ltd, Southampton | August 20XX – Present
- Maintain a 98% data accuracy rate while entering product information and inventory data across multiple ecommerce platforms, including Shopify and Magento
- Use Microsoft Excel and Google Sheets to streamline data entry processes, reducing entry time by 20% while ensuring data integrity
- Manage and update the company’s Product Information Management (PIM) system, improving product listing consistency across online stores
- Conduct regular data verification and validation tasks, identifying and correcting discrepancies, resulting in a 15% reduction in customer complaints related to product information
- Assisted in the migration of product data during a website overhaul, ensuring seamless data transfer with minimal downtime
- Collaborate with the marketing team to ensure accurate and up-to-date content on ecommerce platforms, contributing to a 10% increase in online sales
Data Entry Clerk
Hampshire Data Solutions, Southampton | July 20XX – July 20XX
- Entered and maintained client and project data for a business services provider, achieving an accuracy rate of 97% and supporting smooth business operations
- Developed and implemented a new data entry process that improved efficiency by 15% and reduced errors by 10%
- Regularly updated the company’s internal databases, ensuring accurate and timely information for client reports and analysis
- Provided training to new team members on data entry processes
- Coordinated with the IT department to troubleshoot and resolve database issues, maintaining system uptime and data accessibility
- Conducted data cleanup projects to remove outdated or redundant information, enhancing overall data quality and efficiency
EDUCATION
Bachelor of Science (BSc) in Business Administration
University of Southampton, Southampton | Graduated: July 20XX
- Focused on data management, ecommerce, and business analytics
- Relevant coursework: Data Analysis, Ecommerce Strategies, Database Management, Business Information Systems
- Completed a capstone project on improving data entry accuracy and efficiency in ecommerce platforms
CERTIFICATIONS
- Microsoft Office Specialist (MOS) Certification in Excel | Issued by Microsoft, January 20XX
- Certified Ecommerce Data Specialist | Issued by the Ecommerce Foundation, September 20XX
How to write a great data entry CV
Before you begin writing, make sure you know how to write a CV in a way that best emphasises your strengths.
Data entry professionals need strong IT skills and attention to detail to manage data accurately and maintain computer systems and databases.
To show employers you’re ready for this role, you’ll need a CV that highlights your skills and experience. Here’s what you need to know:
1. Emphasise industry expertise
Start strong by outlining your experience in managing and optimising data in your personal statement.
Specify your years of experience and highlight any tools or platforms you’re familiar with. This immediately tells employers you have the technical skills to handle the critical tasks associated with data management.
Employers often look for candidates with expertise in e-commerce platforms, like Shopify and Magneto, and database management systems, like Microsoft Access and MySQL. Highlighting these tools in your personal statement is a great way to show the employer that your CV deserves a close read.
Example data clerk personal statement
Detail-oriented Data Entry Clerk with 4 years of specialised experience in e-commerce, including 2 years dedicated to optimising product data for platforms like Shopify and Magento. Proven ability to maintain a 98% data accuracy rate while streamlining data entry processes. Proficient in advanced Excel functions and experienced in managing Product Information Management (PIM) systems, ensuring consistent and accurate product listings across multiple online channels. Eager to leverage my technical skills and industry knowledge to enhance data management operations at Evergreen Solutions.
2. Write a context-rich work experience section
Use your work experience section to link your platform-specific skills with measurable achievements. Some great examples include reducing customer complaints, improving data accuracy, or boosting sales.
- Contributed to a 30% reduction in customer complaints by implementing validation checks that led to a 25% reduction in order processing errors on Shopify
These data points show the real-world impact of your knowledge and help the employer see how you’ll help their organisation if hired.
And this principle remains the same regardless of whether you’re working in finance, healthcare, retail, or any other industry. If you’ve been responsible for data entry in a specific software or system—whether it’s QuickBooks for accounting, a CRM like HubSpot, or an ERP system like SAP—make sure to mention it.
Example of data entry clerk work experience
Data Entry Clerk
UpThink, London | June 20XX – Present
- Used Salesforce CRM to manage and update customer data, ensuring a 98% accuracy rate across the system
- Implement advanced Excel functions, including VLOOKUP and pivot tables, to automate weekly sales reports
- Played a key role in migrating 10,000+ customer records to a new CRM system with zero data loss
- Collaborated with the marketing team to input and verify campaign data in HubSpot, contributing to a 25% increase in lead generation
3. Highlight your process improvement skills
Your skills section should quickly demonstrate your efficiency and reliability in handling data.
Focus on hard skills that illustrate your ability to work with different platforms or analyse and organise data accurately.
Here are some great data entry skills that will help you stand out:
- Data accuracy
- Typing speed
- Microsoft Excel
- Data validation
- CRM management
- Database management
- ERP systems
- PIM systems
- Data auditing
- Microsoft Access
- SQL
- Data migration
- Advanced Excel functions
- Spreadsheet management
- Time management
- Data entry software
- Data cleaning
- Report generation
- Attention to detail
- Document management
4. Lay out your relevant qualifications
You can qualify to work as a data entry clerk through your work experience or skills. However, certain qualifications will help you stand out to employers by emphasising that you have the right technical background.
Excel is a key tool for data entry, so having a Microsoft Office Specialist (MOS) certification will significantly enhance your CV.
Certified Data Entry Specialist (CDES) is another credential that demonstrates you have a solid foundation in data entry.
How to lay out your data entry qualifications section — example
BSc (Hons) Data Analytics
University of Manchester | 20XX – 20XXMicrosoft Office Specialist (MOS)
20XXCertified Data Entry Specialist (CDES)
20XX
