Be sure you use the proper cover letter format to make your cover letter readable and professional.

Administrative assistant cover letter template (text format)

Today’s Date

Contact Person’s Name
Company Name
No. & Street Name
Town
Postcode
Contact Person’s No.
Contact Person’s Email

Dear [Mr/Ms/Mx] [Contact Person’s Name],

Within 6 months of joining Hampstead Express, I was able to save the company £1,500 in office supplies after researching and suggesting a more affordable supplier. If [Company Name] is looking for an Administrative Assistant with this level of forethought and proactivity, I believe I’m the candidate for you.

I have 5 years of experience and a Level 3 Diploma in Administrative Assistant. In my current role, I provide quality and timely administrative support to a large team across multiple departments. During my tenure, I’ve shown an exceptional ability to prioritise and complete tasks ahead of deadlines.

I’m confident that your company would benefit from my great skill set, which includes the following:

  • Proficiency with several office automation and productivity tools, including Microsoft 365
  • Strong attention to detail and organisational skills
  • 90 WPM typing speed with near-perfect accuracy

As a firm believer in professional development, I’m currently pursuing the Level 4 Diploma in Business and Administrative Management. I’ve also enrolled in an online training programme for graphic design to acquire more skills.

I’d be thrilled to bring my experience and diligence to [Company Name]. Feel free to contact me for an interview at your convenience. You may reach me at 07555 555 555 or your.name@gmail.com. Thank you for taking the time to review my application.

Yours sincerely,

 

[Your Name]

 


How to write an administrative assistant cover letter

Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.

If you’re a friendly, highly organised problem solver with strong written and oral communication skills, an administrative assistant role is perfect for you.

But to land the best admin opportunities, you’ll need to craft an administrative assistant cover letter that gets the employer’s attention and emphasises your organisational skills.

Here are four tips for writing a cover letter for an administrative assistant role that’ll hopefully give you an edge over other candidates:

Working to a deadline? A cover letter builder will help you create a cover letter in minutes.

1. Familiarise yourself with the company and its needs

Showing employers that you’re well informed about their company is essential. Researching their company demonstrates that you’re interested in working with them as you’ve taken the time to read up on their history, products, and goals.

Include some of these facts in your cover letter to increase your chances of impressing employers. If you notice any challenges they may be facing, explain how you can help them address these challenges as an administrative assistant:

Example: Addressing a specific company problem

During your company research you notice that the employer’s onboarding processes can be improved.

Accordingly you mention in that in your previous position you applied your organisational skills and proficiency in a scheduling software (Monday) to develop a well-structured onboarding process for entry-level employees.

In doing so, you demonstrate specialised knowledge and a detailed understanding of the employers needs — and employer immediately wants to set up a job interview with you.

2. Highlight your admin expertise with a compelling opening statement

You already know that first impressions are everything — and that certainly doesn’t change with your cover letter.

Your opening statement sets the tone for the rest of your letter. In 2–3 sentences, you should introduce yourself professionally, outline your expertise and most noteworthy skills, and specify why you’re applying for the specific job.

In doing so, you should also identify the employer’s needs and relate your skills and experience to those needs.

How do you identify the employer’s needs? Take another look at the job description. The employer will have specified what they’re looking for under the job summary, job requirements, and tasks and responsibilities headers.

Here’s an example administrative assistant job description with a few of the employer’s needs underlined in yellow and red:

An example job ad with some requirements underlined in red and yellow to show good attributes to highlight in the opening statement of your administrative assistant cover letter
This employer is looking for onboarding experience, people skills, and IT literacy.

The job description is your blueprint for writing your opening statement. You now know that the employer is looking for a candidate with practical experience onboarding (or training) new employees and providing team support.

Therefore, it’s also clear that any applicant who (truthfully) highlights these attributes early on in their cover letter will instantly have the employer’s interest.

Here’s what those skills might look like in a well-written opening statement, with attributes that match the job description highlighted in red and yellow:

Administrative assistant cover letter opening statement

I’m excited to apply for the Administrative Assistant position at Hunter Recruiting. As a personable and energetic professional with 2 years’ experience onboarding new employees, organising events, and leveraging HR software to provide team support, I’d be a perfect fit for your team.

When writing your opening statement, think about the language the employer used in the job ad and what that suggests about their company. You can use this information to make the tone of your letter match the company culture.

For example, the ad above described a ‘bubbly office atmosphere’ and mentioned they were looking for a ‘genuine people person.’ Both of these qualities suggest that the company is laid-back and team oriented, so matching that energy in your cover letter will show the employer you’re a natural fit for the job.

Unlike your cover letter, your CV should always be written in a professional tone. If you need help creating a professional CV, try using an online CV maker that writes your content in the proper tone for you.

3. Showcase your administrative assistant skills

An administrative assistant executes routine admin tasks to bridge the gap between employers and co-workers.

Tasks of an administrative assistant include:
  • scheduling appointments
  • organising filing systems
  • answering telephone calls
  • performing bookkeeping
  • drafting correspondence

So when writing your cover letter, bring your administrative experience, digital and information literacy, and complementary soft skills to the fore.

Because the responsibilities of an administrative assistant change depending on the industry, your cover letter should highlight the technical skills particular to your organisation’s line of business.

For instance, when applying to an accounting company, knowledge of Intuit QuickBooks and Sage 50 Accounting is a good asset.

These administrative assistant hard skills show employers you’re the right person for the job, so add them to your cover letter:

Great hard skills for an administrative assistant:

As most admin jobs are team support roles, a friendly and professional attitude, strong organisational skills, and other personal traits are highly sought after. Emphasise these soft skills to highlight your personality and work ethic on your letter:

Show these soft skills on your administrative assistant cover letter:

4. End with a convincing closing statement

After crafting an excellent cover letter highlighting your skills, experience, and qualifications, don’t undermine your efforts with a generic closing statement.

You should close your cover letter with a memorable statement that encourages your potential future manager to take action and reach out to you for an interview.

Summarise the specific value you offer the hiring team or explain why you’re applying for this specific opportunity. Here are some questions to answer in your closing statement:

  • Why are you passionate about this job opportunity?
  • What does the company stand to gain from hiring you?
  • Why did you pick the company in the first place?

Ensure you follow this up with a call to action (CTA) to prompt employers to reach out to you about the role. Also, repeat your phone number and email address to make it easy for the company to contact you.

Here’s an example of a great closing paragraph with the CTA highlighted in green and contact information highlighted in yellow:

Admin cover letter closing statement

I’d be thrilled to bring my experience and diligence to Scrilla Inc. Feel free to contact me for an interview at your convenience. You may reach me on 07555 555 555 or at your.name@gmail.com. Thank you for taking the time to review my application.

Don’t forget to pair your cover letter with a professional administrative assistant CV to complete your application.


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Written by

Seb Morgan

Seb Morgan is a Careers Coach and Digital Content Writer for CV Genius, where he helps job seekers and professionals get more out of their careers. With over 7 years of experience in business and lifestyle journalism, he's written for a stack of careers-focused publications, including Oxbridge Home Learning, Study International, theHRDirector, and Employee Benefit News, and his expertise includes skill development, interview preparation, and CV and cover letter writing. West Midlands born and raised, Seb has since lived, worked, and studied in 4 countries across 2 continents. He speaks 4 languages and has survived job interviews in 3 of them. He currently also freelances as a travel and culture writer. Reach him at [sebastian] @ [cvgenius.com] or via LinkedIn.