Be sure you use the proper cover letter format to make your cover letter readable and professional.
Receptionist Cover Letter Template (Text Format)
Today’s Date
Contact Person’s Name
Company Name
Number and Street Name
Town
Postcode
Contact Person’s Phone Number
Contact Person’s Email
Dear [Mr/Ms/Mx] [Contact Person’s Surname],
‘You never get a second chance to make a first impression’ is a motto that I’ve lived by since my late teens. I’ve always loved being the face of my company, so I was delighted when I saw you have an opening for a Receptionist at [Company Name] as advertised on [Website]. I’m confident that my 5+ years of experience and friendly demeanour make me an ideal fit for the position.
As a receptionist at Salient A&F, I’ve displayed effective customer service skills while greeting 30+ clients, colleagues, and visitors daily, which is evident by our company’s 98% customer satisfaction score. Furthermore, I’ve consistently received high praise for planning and scheduling appointments in a timely fashion as well as responding to enquiries professionally.
As the first point of contact, I take pride in welcoming guests with a smile and a cheerful attitude. I’ve also built a reputation for tact and ingenuity during my tenure, which you can see from the following achievements:
- Responded to 500+ weekly phone calls and email enquiries with no complaints in the past 12 months
- Suggested and implemented a new CRM and reporting system, which reduced costs and time waste by 30%
In my moments of leisure, I love to read up on psychology and body language, which helps me improve my interpersonal and social skills. Noticing and interpreting subtle changes in people’s tone and facial expressions has become second nature to me.
I believe my experience and disposition would benefit [Company Name]. I’d love to meet you to discuss the prospect of becoming an asset to both your clients and employees. Please feel free to contact me at (07123) 456-789 or your-email@gmail.com to arrange an interview.
Thank you for your time and consideration.
Yours sincerely,
[Your Name]
How to write a receptionist cover letter
Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.
You already know how to perform several office tasks and maintain a pleasant environment for visitors. And now you need a receptionist cover letter to prove to employers that you can successfully manage their front desk operations.
Learn how to write an effective receptionist cover letter by checking out three helpful cover letter writing tips for front desk receptionists.
1. Begin with an attention-grabbing opening paragraph
Receptionists are the first point of contact for visitors and clients. And setting a positive impression in your cover letter is essential for communicating to employers you’re the perfect receptionist for their company.
If employers see that you have the personality, skills, and front desk experience they’re looking for, they’ll want to continue reading the rest of your cover letter.
So start your receptionist cover letter effectively by describing:
1. reasons why you’re applying for the job
2. how you found the position
3. your years of work experience
4. personality traits that make you a good hire
Have a look at how our receptionist cover letter sample introduces the applicant below as a friendly and experienced professional (using coloured underlines):
‘You never get a second chance to make a first impression’ is a motto that I’ve lived by since my late teens. I’ve always loved being the face of my company, so I was delighted when I saw you have an opening for a Receptionist at [Company Name] as advertised on [Website]. I’m confident that my 3+ years of experience and friendly demeanour make me an ideal fit for the position.
2. Showcase your top receptionist skills
Receptionists help a company’s daily operations run smoothly, so make sure your cover letter highlights your top qualifications.
First, mention your receptionist hard skills. Also known as technical skills, hard skills are gained from education, training, or previous work experience in office environments.
For instance, your typing speed, ability to speak foreign languages, or experience with customer relationship management (CRM) software like Salesforce are considered hard skills.
Our receptionist applicant describes their work experience with CRM using a cover letter bullet point below:
Suggested and implemented a new CRM and reporting system, which reduced costs and time waste by 30%
Here are some other examples of valuable hard skills for receptionists:
- Administrative skills
- Business etiquette
- Cash handling
- Computer skills
- Data entry
- Filing
- Keeping inventory records
- Microsoft Office
- Supply management
- Switchboard knowledge
- Using office equipment (e.g., fax machines, copiers, multi-line phone systems)
- Using scheduling software
- Windows and Mac
- Writing and note-taking skills
Additionally, describe your soft skills. As a receptionist, you need to have a range of soft skills which show you know how to relate to customers and colleagues in a professional office environment.
Providing excellent customer service is one of the most important skills for receptionists. For instance, take a look below at our applicant’s body paragraph describing their ability to interact positively with customers:
Employers also want to know you’re highly organised and they can count on you to complete different tasks throughout the workday. So mention your time management skills using an example like this when you make a cover letter:
Furthermore, I’ve consistently received high praise for planning and scheduling appointments in a timely fashion as well as responding to enquiries professionally.
These other soft skills are also useful for front desk receptionists:
- Ability to work independently
- Accuracy
- Adaptability
- Communication skills
- Conflict resolution
- Dependability
- Effective body language
- Good telephone manner
- Interpersonal skills
- Memorisation
- Multitasking
- Patience
- People skills
- Working under pressure
You should also give examples of your receptionist skills on your CV. Doing so is easy if you use a CV builder that writes and formats your content with the power of AI.
3. Format your receptionist cover letter correctly
Employers seek careful receptionists who pay close attention to detail, so ensure your receptionist cover letter reflects these same qualities.
Follow these four steps when you’re formatting your cover letter for a receptionist role:
- Use a cover letter header effectively and get employers to notice your application right away by making your name’s font bigger and bolder than the rest of the text. Consider using a pre-formatted cover letter template with boxed or colourful headings to make your receptionist cover letter stand out.
- Keep your cover letter on one page (250–400 words) because recruiters are busy professionals and don’t have time to read long, waffly cover letters.
- Use an appropriate font like Arial or Times New Roman and keep the font size between 10.5–12 points to ensure your receptionist cover letter’s contents are easy to read.
- Optimise your page margins by adjusting them from a minimum of 1.25 cm to a maximum of 2.5 cm. Using appropriate page margins helps fill out space evenly and keeps your receptionist cover letter from looking too crowded or empty.
Don’t forget to proofread your receptionist cover letter using Grammarly for spelling, punctuation, and grammar mistakes so recruiters don’t see any errors.
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