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Be sure you use the proper cover letter format to make your cover letter readable and professional.

Copy-and-Paste PhD Cover Letter Template (Text Format)

(Your Address)

(Today’s Date)

(Dr/Prof.) (Contact Person’s Surname)
(University Name)
(University Address)

Dear (Professor/Dr) (Contact Person’s Surname),

I’m writing to express my keen interest in the position of Senior Lecturer in Comparative Biomedical Sciences at the (University Name). With a strong academic background in biology, a Ph.D. in Molecular Biology, and over four years of teaching and research experience, I’m eager to contribute to (University Name)’s renowned research community.

My research has focused on cardiovascular health, exemplified by my British Heart Foundation-funded Ph.D. on ‘Intermittent Fasting and the Heart,’ which aligns closely with (University Name)’s emphasis on musculoskeletal and cardiovascular biology. My work has resulted in three peer-reviewed publications in journals such as the European Heart Journal, and I’ve presented at international conferences, including the International Conference on Cell and Tissue Science. These experiences underscore my ability to secure external funding and produce impactful research.

Beyond research, I’m passionate about teaching and mentoring students. As a Reader at the (University Name), I’ve designed and delivered undergraduate courses in microbiology, anatomy, and cell biology, earning commendation for my ability to distil complex concepts. I’m particularly excited to contribute to (University Name)’s undergraduate and postgraduate programmes and to inspire future researchers and clinicians.

I’d welcome the opportunity to discuss how my expertise can further the (University Name) mission of advancing research and education in biomedical sciences. Thank you for considering my application, and I look forward to the possibility of contributing to your department.

Yours sincerely,

(Your Name)

How to write a cover letter for a PhD programme

Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.

Writing a strong cover letter is essential because it’s your opportunity to introduce yourself, showcase your enthusiasm for the programme, and highlight your key skills and academic experiences that align with the department’s needs.

In my experience as a CV and cover letter expert, I’ve learnt that taking the time to personalise and polish your PhD CV and cover letter can significantly boost your chances of getting shortlisted.

1. Tailor your letter to the specific PhD programme

Take the time to thoroughly research the department, supervisor, and project you’re applying for. Highlight why this particular PhD programme excites you and how your interests align with the supervisor’s work.

For example:

My research has focused on cardiovascular health, exemplified by my British Heart Foundation-funded PhD on ‘Intermittent Fasting and the Heart,’ which aligns closely with your department’s emphasis on musculoskeletal and cardiovascular biology.

This example directly connects the applicant’s research experience to the university’s focus, signalling that they’ve done their homework and demonstrating how their expertise would benefit the programme.

2. Emphasise your research experience and skills

PhD supervisors want to know you’re equipped to handle rigorous research. Outline your relevant academic and research experience, including key projects, methodologies, or technical skills. Quantify your contributions where possible.

For example:

During my master’s research, I developed a novel data analysis method that improved processing efficiency by 20%

3. Convey motivation and fit

Go beyond listing your achievements; explain your academic journey and what drives you towards this research. Make it clear why this PhD is the next logical step for you. If you have a unique perspective or personal motivation that complements the research, share it briefly to make your application stand out.

For example:

My fascination with neurobiology was sparked during my undergraduate studies when I first encountered research on synaptic plasticity. That passion evolved through my master’s project on cognitive decline in ageing, where I saw the potential of interdisciplinary approaches — a hallmark of your institution’s research ethos.

This conveys a personal narrative that ties the applicant’s academic journey to the university’s unique strengths.

4. Keep it clear, professional, and enthusiastic

Maintain a formal tone but let your enthusiasm shine through. Avoid overly technical jargon unless it’s essential to demonstrate your understanding. Structure your letter neatly: an engaging introduction, a body that explains your experience and motivations, and a confident closing paragraph.

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Samuel Johns
Written by

Samuel Johns

Samuel Johns is a Certified Professional Resume Writer (CPRW) and senior career counsellor on the CV Genius team, with almost 5 years of experience in the career space. He has helped countless job hunters craft high-quality CVs and cover letters, exceed expectations at interviews, and obtain their dream jobs. Born and raised in County Durham in the beautiful North East of England, he graduated with a BA (Hons) in French Language and Literature from the University of Bristol in 2013 and has worked in Newcastle-upon-Tyne, London, Paris, and Taipei as a French–English translator. He’s determined to use his native English and fluent French skills to help UK and French candidates get the jobs they deserve. In addition to the British and French versions of CV Genius, Samuel’s job-hunt advice has been published on numerous websites, including Careers.org, the University of Warwick, the Enterprisers Project, and HR.com. If you’d like to collaborate, please reach out to Samuel through LinkedIn. Please note, we don’t accept guest posts and won’t reply to such requests.