Be sure you use the proper cover letter format to make your cover letter readable and professional.

HR cover letter template (text format)

Today’s Date

Contact Person’s Name
Tetbury Hill
Malmesbury
SN16 0RP
01666 234 567
contact.person@gmail.com

Dear [Mr/Ms/Mx] [Contact Person’s Name],

I’m an HR Coordinator with 6 years’ experience and expertise in HR administrative support and the recruitment process. I‘ve been following [Company Name] with interest for some time now, and I’m excited to apply for the HR Administrator position advertised on your website.

I’m proficient at the HR administrative tasks outlined in the job advertisement, including candidate screening, employee development, and departmental budgeting. In my current role, I’ve conducted employee training programs, led recruitment drives, and performed applicant background checks to help select the top candidates. Here are some of my key achievements:

• Established a diversity training program, resulting in a 21% decrease in employee turnover
• Developed a comprehensive recruitment guide and reduced my department’s operational expenses by £20,000 annually
• Championed the digitization of employee records to create a flawless employee database

I’m also aware of [Company Name]’s forward-thinking approach to inclusivity in the workplace, and I’d bring extensive knowledge of employment law, workplace ethics, and legal compliance requirements to this role. I’m confident that my abilities will help me exceed your expectations.

I look forward to the opportunity to discuss my application with you further. Please feel free to contact me on 07123 456 789 or by email at your-email@gmail.com. Thank you for your time and consideration.

Yours sincerely,

Your Name


How to write a cover letter for an HR job

Before you begin writing, make sure you know how to write a cover letter in a way that makes you seem like the best candidate for the job.

HR jobs require strong organisational skills, a problem-solving mindset, and proficiency in any number of administrative tools and practises. The best way to prove you’ve got that skill set is by making a compelling cover letter that highlights your people skills and professional experience.

So whether you’re chasing an office manager, recruiter, or administrative assistant opportunity, here are three tips on writing a HR cover letter that stands out from the competition.

1. Begin with a compelling opening statement

First impressions mean everything, especially in a people-oriented field like HR. Here’s how to nail your cover letter introduction:

  • tailor your opening statement by mentioning the hiring company and job title you’re applying for (so employers can see you’ve written your cover letter just for them)
  • focus on why you’re the ideal candidate by highlighting your relevant skills, education, or and related HR experience
  • be positive and enthusiastic (it demonstrates confidence and signals that you’ll be easy to work with)

Here’s an example of a successful cover letter opening statement from an HR candidate:

An example of an opening statement from an HR cover letter that states the applicant's years of experience, schooling, relevant skills, and where they found the open position
List your years of experience on your HR cover letter.

2. Provide specific examples in your body paragraphs

Give your target employer a strong sense of your strengths by providing specific examples of your achievements in previous roles.

For instance, if you wanted to highlight your conflict-resolution skills you could outline your experience handling employee grievances, handling performance reviews, or managing organisational crises.

Here’s an example of how you could do so:

At Click-Thru Marketing Agency, I managed employee grievances during a difficult layoff period. By implementing one-on-one meetings and an anonymous feedback channel, I ensured that affected employees felt supported and experienced a smooth transition.

3. Thank the employer

End your cover letter by expressing gratitude for the employer’s time and attention.By openly stating your appreciation, you’ll demonstrate your professionalism and polite attitude (must-have qualities for HR professionals).

Here’s an example of a great ending to an HR cover letter:

I look forward to the opportunity to discuss my application with you further. Please feel free to contact me on 07123 456 789 or by email at your-email@gmail.com. Thank you for your time and consideration.

Before hitting ‘Send’, you should double check that your CV also looks professional and well formatted. Using a CV builder will help you check that box in minutes.


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Written by

Eva Chan

Eva Chan is a Certified Professional Resume Writer (CPRW) and Senior PR Writer at CV Genius. Born and raised in Vancouver, British Columbia, Eva has 2+ years of experience inspiring and guiding a range of professionals.   Eva graduated from the University of British Columbia with a bachelor’s degree in English.   Eva's insights and career advice have earned recognition from leading platforms including ClearCompany, Dr. Bill, Total Jobs.   For any media-related queries or for a future quote, you can reach her at [eva] @ [cvgenius.com] or connect with her via LinkedIn. Please note that we don’t accept any guest posts.